Information for Venues

If you are a venue coordinator and we are booked to work with you, everything your team is likely to need is on this page — insurance, testing, checks and the practical detail for planning the room. It is all here rather than available on request, so nobody has to email us and wait.

If there is something your venue needs that is not covered below, call 07590 069490 or email info@fillthefloordiscos.co.uk and we will send it the same day.

Insurance

We hold combined liability insurance through the SEDA scheme, brokered by Hencilla Canworth and underwritten by HCC International Insurance Company PLC.

  • £10,000,000 Public and Products Liability
  • £10,000,000 Employers’ Liability

Policy number: PI24F1085486
Valid: 4 December 2025 to 1 June 2027
Geographical limits: Worldwide, provided the member is usually resident in the UK

📄 Download our combined liability certificate (PDF)

Your team is welcome to verify the cover directly. SEDA will confirm entitlement at dj@seda.org.uk, and Hencilla Canworth answer policy queries on 020 8686 5050 or mail@hencilla.co.uk.

What the policy names. The certificate states the policy is operative while we are undertaking activities as: “a Disc Jockey (including work as karaoke host, VJ or as a Master of Ceremonies) and/or the dry hire of audio visual and related equipment and accessories and/or the teaching of DJ skills and/or the hire and operation of Photobooths”.

Portable Appliance Testing

All of our electrical equipment is PAT tested at least every 12 months by a qualified tester.

Last tested: 18 August 2026  ·  Valid until: 18 August 2027

📄 Download our PAT certificate (PDF)

The full itemised test history for every appliance is also available: detailed test record (PDF).

Risk Assessment & Method Statement

We work to a written risk assessment and method statement covering everything we bring — the disco setup, light-up letters and numbers, and the photo booths. It was last reviewed on 18 August 2026 and is reviewed at least annually, and again after any incident or change to our equipment or working methods.

📄 Download our Risk Assessment & Method Statement (PDF)

DBS

Our DJ is DBS checked. We work regularly at school proms, cheerleading and dance awards evenings, and youth and community events, and we are used to venues and schools needing to see this.

The certificate is not published here because it carries personal details, but we will show it to your team or your safeguarding lead on request.

Professional Membership

We are members of SEDA — The Society of Entertainment and Discotheque Agents (The DJ Association). Membership requires evidence of public liability insurance and PAT testing, and members work to a published code of conduct.

Our listing on the public SEDA member directory is at seda.org.uk/directory, so your team can verify our membership directly rather than taking this page’s word for it.

Ofcom Licence

We hold a current Ofcom Programme Making and Special Events licence for our radio microphone equipment, so our wireless mics operate on licensed frequencies rather than shared consumer ones.

Licence number: 7/0145977
Call sign: CS34763
Bands: Channel 38 (606.5–613.5 MHz), 823–832 MHz and 1785–1805 MHz
Valid to: 25 September 2026

📄 Download our Ofcom PMSE licence (PDF)

Terms and Legal

Every booking is confirmed with a written contract before the date is held.

📄 Read our terms and conditions

Trading name: Fill The Floor Discos
Contact: Daniel Hodkinson — 07590 069490 — info@fillthefloordiscos.co.uk
Business status: Sole trader — not VAT registered
Areas covered: Buckinghamshire and Hertfordshire

Terms & Conditons

Any bookings made for our services supplied by Fill The Floor Discos represent the agreement to the following Terms and Conditions:

All information supplied to Fill The Floor Discos about you (the client) is true and correct.

You agree to pay the fee confirmed via email in full no later than two weeks before your function.

A non-refundable reservation fee as specified in your confirmation email must be received to secure your booking. The remaining balance is payable as agreed within your confirmation email.

Should you cancel a service within four weeks of the function date, a cancellation fee of 50% of the full fee will be payable to Fill The Floor Discos. Should you cancel a service within two weeks of the function date, a cancellation fee of 100% of the full fee will be payable to Fill The Floor Discos.

In the unlikely event your booked service is unable to be supplied for any reason, Fill The Floor Discos reserves the right to fulfill our obligations by arranging for a suitable alternative so that the function can proceed.

If requests and special dedications are required on the function date, a requests form must be completed by the client and uploaded via our website no later than two week before the function date. If request forms are not received, we can not guarantee your DJ will be able to play your favourite songs. Any requests not listed will be played if available. Some tracks may contain explicit content which may offend guests. Whilst we try in all cases to minimise this, occasionally one may slip through the net. If you would like us to try our best to ensure these tracks aren't played please let us know by emailing info@fillthefloordiscos.co.uk.

In cases where Fill The Floor Discos equipment has been left unattended for any period there is not a right for the client, the clients guests or any other person to use such equipment. Any damage to equipment by the client or the clients guests will result in the termination of function and possible communication with the local police.

The client is responsible for the behaviour of all of their guests and for safeguarding the DJ and all equipment against theft, damage or other risks from the moment of arrival to final departure.

From time to time Fill The Floor Discos may take photographs or video during the evening. Unless expressly forbidden by the client, Fill The Floor Discos is deemed to have agreed to such photographs and video being taken and used to promote our business.

Decorations to be placed on DJ stands will require authorisation from the DJ at the start of the function. Drinks are not to be placed on any equipment.

DJ’s are instructed to terminate the evening at the agreed time (usually 12am). To adhere to local licensing laws the last song must finish at this time and no further songs can be played.

DJ’s are instructed to disallow microphone use for anything other than. We would ask that appropriate language is used in front of children and others who may take offence when using the microphone(s).

If using our Photo Booth service, we ask that you have checked with your venue that the appropriate space is available for setup (approx. 3m x 3m for the Classic Photo Booth and 1.5m x 3m for the Magic Mirror Booth) and within access of a mains supply within 10m of the booth.

The Photo Booth attendant's instructions must be followed at all times to ensure the safe running of the Booth. You, the client will take full responsibility for any deliberate damage caused to the booth by you or your guests.

Young children must be accompanied by an adult at all times when using the photo booth. Any props belonging to Fill The Floor Discos must be returned to our Photo Booth attendant after each use of the Photo Booth.

In the event of behavior by guests that could affect the safe running of our equipment, damage to the Photo Booth, props or other equipment, rudeness or threats to our staff, we reserve the right to immediately cease use of the equipment and remove it from the event. In this instance the fee still remains payable in full.

If the attendant feels due to excess alcohol someone is unfit to use the booth we reserve the right to refuse them access to the booth.

Fill The Floor Discos photo booth images are uploaded to our website photo booth gallery up to 48 hours after your function. These pictures can be password protected within your gallery with the code printed on each picture. Please state if you require a password protected gallery. Please note: we may sometimes use these images for promotional purposes.

We will delete any images deemed to be offensive, or could cause embarrassment to individuals and will remove any picture from our website and Facebook page if requested.

In the event of equipment failure resulting in the complete loss of music, failure of Photo Booth equipment or Karaoke services for longer than 30 minutes, you will be entitled to a full refund unless the failure is caused by events outside of our control (e.g local power failure).

Our priority is providing you with service that you will remember. If for any reason we fall short of your expectations, please send us an email at info@fillthefloordiscos.co.uk.